For medical spas & aesthetic clinics
A conversion system for the gap between inquiry and appointment
Kairoa connects lead response, follow-up, booking, reminders, reactivation and retention around the systems your front desk already uses.
Inquiries arrive everywhere
Forms, DMs, chat and calls create fragmented follow-up. We route the administrative lead journey into a clearer workflow.
Interest fades before booking
The system supports fast response, qualification and booking handoff so warm prospects are not left waiting.
Old leads stay dormant
Where consent and your policies allow it, reactivation workflows can bring relevant past inquiries back into a conversation.
What we build
The Patient Conversion System
We start with the highest-leverage leak, connect the first workflow and expand only when the system is useful in day-to-day operations.
- Lead capture and routing map
- Fast administrative first-response workflow
- Multi-step follow-up sequences
- Qualification and booking handoff
- No-show, reminder and reschedule logic
- Lapsed lead / patient reactivation workflows
- Review and rebooking prompts
- Conversion dashboard and operating runbook
Founding partner offer
$750 setup
+ $750 / month
For the first three one-location medical spa partners. Month-to-month after launch. Scope focuses on the core conversion workflows above and your existing stack.
Apply for a founding spotHealthcare guardrails
Administrative AI, with human clinical judgment
The system is designed to improve the operational journey around an appointment — not to replace medical professionals.
No diagnosis, treatment recommendation or clinical decision-making by AI
Clinical and sensitive questions escalate to qualified staff
Data collection is minimized to what the workflow actually needs
HIPAA-relevant implementations require an appropriate compliant stack and vendor agreements
Human approval can be required for sensitive or regulated messaging
What happens first
We audit the journey before changing the stack
The first call maps how an inquiry currently arrives, who responds, where follow-up lives, how booking happens and what gets measured. That tells us what is worth automating — and what should stay human.
Want the 2-minute version first?
We can start with a short conversion teardown of your current lead journey, then use the call only if there is a real gap worth fixing.